Status: January 2024
This page also serves as information for data subjects in accordance with Article 13 and Article 14 of the EU General Data Protection Regulation.
Responsible body:
Schiedel Savuhormistot Oy
Lautamiehentie 3
02770 Espoo
Further general information about the company and the responsible body can be found in our imprint.
Personal data is only collected if you provide it to us voluntarily. No other personal data is collected. Any processing of your personal data that goes beyond the scope of legal authorisation will only take place on the basis of your express consent.
Schiedel may also pass on your personal data to other companies within the Schiedel Group, which may also be located abroad. If this is the case, these other companies will use your data as required by this Policy, the applicable specific privacy policies and applicable data protection laws.
Schiedel may share your personal data in connection with the sale, purchase, merger, reorganisation, liquidation or dissolution of a business unit or in similar circumstances. Should any of these events occur, we will take appropriate measures to protect your personal data.
| Processing Purpose | Contract execution |
| Categories of recipients |
Public authorities in the case of overriding legal provisions. External service providers or other contractors. Other external bodies if the data subject has given their consent or transmission is permitted due to overriding interests. |
| Data transfer | Processors outside the European Union may also be used within the scope of contract fulfilment. |
| Duration of data storage | The duration of data storage depends on the statutory retention obligations and is generally 10 years. |
Use of a newsletter
When you register for our newsletter, you provide us with your email address and optionally other data. We use this information exclusively to send you the newsletter. The data you enter when registering for the newsletter will remain with us until you unsubscribe from our newsletter. You can unsubscribe at any time using the link provided in the newsletter or by sending us a corresponding message. By unsubscribing, you object to the use of your email address.
The newsletters contain a so-called "web-beacon", i.e. a pixel-sized file that is retrieved from our server when the newsletter is opened or, if we use a mailing service provider, from their server. As part of this retrieval, technical information, such as information about the browser and your system, as well as your IP address and the time of retrieval, is initially collected. This information is used for the technical improvement of our newsletter based on the technical data or the target groups and their reading behavior based on their retrieval locations (which can be determined with the help of the IP address) or the access times. This analysis also includes determining whether the newsletters are opened, when they are opened and which links are clicked. This information is assigned to the individual newsletter recipients and stored in their profiles until they are deleted. The evaluations help us to recognize the reading habits of our users and to adapt our content to them or to send different content according to the interests of our users. The measurement of opening rates and click rates as well as the storage of the measurement results in the user profiles and their further processing are carried out on the basis of the user's consent. Unfortunately, it is not possible to revoke the performance measurement separately; in this case, the entire newsletter subscription must be canceled or objected to. In this case, the stored profile information will be deleted. Legal basis: Consent (Art. 6 para. 1 sentence 1 lit. a) GDPR).
We also use your email address, which we receive in connection with the sale of goods or services, exclusively for direct advertising in the form of our newsletter for our own similar goods or services, such as those you have ordered, provided you have not objected to this use. You can object to the use of your email address at any time without incurring any costs other than the transmission costs according to the basic rates. You can exercise your objection (and thus unsubscribe from our newsletter) by sending a message to our email address (see Imprint).
When you visit our website, you transmit data to our web server via your Internet browser (for technical reasons). The following data is recorded during an ongoing connection for communication between your internet browser and our web server:
For reasons of technical security, in particular to defend against attempted attacks on our web server, this data is stored by us for a short time. It is not possible for us to identify individual persons from this data. After 30 days at the latest, the data is anonymized by shortening the IP address at domain level so that it is no longer possible to establish a link to the individual user. The data is also processed in anonymized form for statistical purposes.
If you send us inquiries via the contact form, your details from the inquiry form, including the contact details you provide there, will be stored by us for the purpose of processing the inquiry and in the event of follow-up questions. We will not pass on this data without your consent.
This data is processed on the basis of Art. 6 para. 1 lit. b GDPR if your request is related to the fulfillment of a contract or is necessary for the implementation of pre-contractual measures. In all other cases, the processing is based on our legitimate interest in the effective processing of the inquiries addressed to us (Art. 6 para. 1 lit. f GDPR). The data you enter in the contact form will remain with us until the purpose for data storage no longer applies (e.g. after your request has been processed). Mandatory statutory provisions - in particular retention periods - remain unaffected.
Specific information on the application procedure
| Data concerned | Application details |
| Processing purpose | Implementation of the application procedure |
| Categories of recipients |
Public authorities in the event of overriding legal provisions. External service providers or other contractors, e.g. for data processing and hosting. Other external bodies insofar as the data subject has given their consent or transmission is permitted for reasons of overriding interest, including customers and interested parties in the context of order acquisition. |
| Third country transfers | Processors outside the European Union, including email providers, may also be used in the context of contract fulfilment. |
| Duration of data storage | Application data will generally be deleted within three months of notification of the decision, unless consent has been given for longer data storage in the context of inclusion in the applicant pool. |
On our website you have the opportunity to apply for vacancies or apprenticeships at Schiedel Savuhormistot Oy online or by email. As part of an online or email application, you provide Schiedel Savuhormistot Oy with certain personal data, in particular your name, postal and email address as well as details of your education and professional qualifications, certificates and other information and documents customary in job applications. Schiedel Savuhormistot Oy does not require any information from you that is not usable under the General Equal Treatment Act ("AGG"). Please also do not provide any information on racial or ethnic origin, political opinions, religious or philosophical beliefs, trade union membership, health or sex life ("special categories of personal data" within the meaning of Art. 9 GDPR).
Schiedel Savuhormistot Oy stores and uses the information and files you provide exclusively for the purpose of recording and processing your application, including contacting you. If your application is successful, the information and files provided may be used in the context of the employment relationship with you. Otherwise, Schiedel will retain these details and files for a period of 3 (three) months after completion of the recruitment process for the position in question in order to be able to answer any questions in connection with your application. After this period, the data will be deleted.
If you have any questions about the application process, please contact the HR department (laura.goodwin@schiedel.com).
Specific information on the processing of customer data/prospect data
| Data concerned | Data provided for the performance of the contract; any additional data for processing on the basis of your express consent. |
| Processing purpose | Contract execution, including quotations, orders, sales and invoicing, quality assurance. |
| Categories of recipients |
Public bodies in the case of overriding legal provisions External service providers or other contractors, e.g. for data processing and hosting, for shipping, transport and logistics, service providers for printing and sending information and call centres Other external bodies, insofar as the data subject has given their consent or transmission is permitted for reasons of overriding interest, e.g. for credit information for purchases on account, for the electronic dispatch of information, for quality assurance purposes. |
| Third country transfers | Processors outside the European Union, including email providers, may also be used in the context of contract fulfilment. |
| Duration of data storage | The duration of data storage depends on the statutory retention obligations and is generally 10 years. |
Specific information on the processing of employee data
| Data concerned | Data provided for the performance of the contract; any additional data for processing on the basis of your express consent. |
| Processing purpose | Contract implementation within the scope of the employment relationship |
| Categories of recipients |
Public authorities in the event of overriding legal provisions, including the tax office, social insurance institutions, employers' liability insurance association. External service providers or other contractors, e.g. for data processing and hosting, payroll accounting, travel expense accounting, insurance services, vehicle use. Other external bodies, insofar as the data subject has given their consent or transmission is permitted for reasons of overriding interest, e.g. for order acquisition, insurance services. |
| Third country transfers | Processors outside the European Union, including email providers, may also be used in the context of contract fulfilment. |
| Duration of data storage | The duration of data storage depends on the statutory retention obligations and is generally 10 years. |
Specific information on the processing of supplier data
| Data concerned | Data provided for the performance of the contract; any additional data for processing on the basis of your express consent. |
| Processing purpose | Contract implementation within the scope of the employment relationship |
| Categories of recipients |
Public authorities in the event of overriding legal provisions, including the tax office, social insurance institutions, employers' liability insurance association. External service providers or other contractors, e.g. for data processing and hosting, payroll accounting, travel expense accounting, insurance services, vehicle use. Other external bodies, insofar as the data subject has given their consent or transmission is permitted for reasons of overriding interest, e.g. for order acquisition, insurance services. |
| Third country transfers | Processors outside the European Union, including email providers, may also be used in the context of contract fulfilment. |
| Duration of data storage | The duration of data storage depends on the statutory retention obligations and is generally 10 years. |
Specific information on the use of video conferencing/webinar software
| Data concerned | Data provided for the use of the video conference software or the webinar software (in particular first name, surname, email address; optional: sound transmission; optional: image transmission; optional: questions when using chat functions); to the extent technically necessary, processing of data from your system to establish the connection with the provider of the conference software |
| Processing purpose | Realisation of video conferences and webinars. |
| Categories of recipients | Public authorities in the event of overriding legal provisions. External service providers or other contractors, e.g. for data processing and hosting. Other external bodies, insofar as the data subject has given their consent or transmission is permitted for reasons of overriding interest. |
| Third country transfers | Processors outside the European Union are used (here: United States of America); corresponding standard contractual clauses have been concluded with the service provider. |
| Duration of data storage | Video conferences will only be recorded with the prior documented consent of the participants. The technical data will be deleted if it is no longer required. The duration of data storage is otherwise based on the statutory retention obligations and is generally 10 years. |
In addition, you can assert your rights to information, correction or deletion or to restriction of processing or the exercise of your right to object to processing as well as the right to data portability at any time. Here you can contact us by email (marketing.fi@schiedel.com) or letter (Schiedel Savuhormistot Oy, Lautamiehentie 3, 02770 Espoo). You also have the right to contact the data protection supervisory authority in the event of complaints.
